Host the International Cancer Education Conference in 2026

Don’t miss out on your opportunity to host the premier meeting in North America dedicated to cancer education, the International Cancer Education Conference (ICEC). 

The criteria for selection include venue facilities, accessibility, costs, political and social stability of the host location, organizational support, and tourism appeal. For detailed information on the conference and the hosting process, please refer to the Expression of Interest Guidelines

Submission deadline: 30 June 2024

Submit a formal Expression of Interest to Ms. Jen Alluisi, Executive Director of AACE, and

View Expression of Interest Guidelines (PDF)

Click the sections below to expand details.

     Host Benefits     

  • Financial benefits for your organization:
    • 2 complimentary ICEC registrations
    • Unlimited discounted ICEC registrations
    • 5 complimentary tickets to the ICEC special event
    • Opportunities for professional development
    • No travel costs to attend ICEC
  • Thought leadership:
    • Participate on the ICEC Executive Planning Committee and influence conference planning
    • Select/organize 1 plenary speaker, plenary panel discussion, or concurrent symposium during the conference (subject to approval of the Planning Committee)
    • More opportunities for presentation by your organization's employees (since more can attend the conference)
    • Opportunities to speak directly (or provide publications) to AACE and CPEN members and ICEC attendees
  • Branding and visibility:
    • Premium placement on signage and promotional materials
    • Acknowledgement in the opening and closing plenary sessions
    • Complimentary booth or exhibit area
    • Inclusion in marketing materials
    • Opportunity for exclusive distribution of marketing materials to ICEC attendees
    • Opportunity to send a post-event message from your organization to all ICEC attendees
  • And more - see the full Expression of Interest for more reasons to host!

     Host Requirements     

  • Be a nonprofit organization/NGO or an accredited educational institution
  • Be actively involved in cancer education
  • Submit a Letter of Interest signed by the President/CEO/Chairman of the host organization
  • Commit to $50,000 in financial support for the conference (through a direct gift, recruitment of sponsorship funding, or a combination of both)
  • Commit to providing volunteers to help with executive planning, speaker recruitment, participant outreach, sponsorship recruitment, and promotion and marketing
  • Propose a conference venue meeting the logistical and financial needs of ICEC
  • Be in a location that is safe and appealing

     Venue Requirements     

  • Hotel guest room block for approximately 490 total room nights (150 on peak)
  • Affordable hotel guest room rate of $150-$200 USD
  • Varying sizes of meeting space, including:
    • A large plenary room holding 250-300 people in rounds of 10 (plus stage and audio-visual setup)
    • At least 3 additional rooms for concurrent sessions holding 75+ people in theater seating
    • An exhibit hall space that can accommodate 75 posters, 20 exhibitors, breakfasts, and coffee breaks (6,000+ square feet)
    • Smaller auxiliary rooms for board meetings, ICEC staff office, quiet room/lactation room/prayer room, etc.
  • Affordable food and beverage costs
  • Affordable audio-visual costs (1 laptop, projector, and screen per room plus adequate microphones for speakers and audience questions, and internet access throughout the conference)

     Decision Timeline     

  • 30 June 2024: Deadline for submission of expression of interest by host organizations
  • 31 August 2024: AACE and CPEN notify interested parties if they can make presentations/submit full proposals
  • Sept-Oct 2024: AACE and CPEN hear one-hour presentations by representatives of prospective host organizations (likely by Zoom)
  • Nov-Dec 2024: ICEC management inspection of venue, meetings with host organizations and potential local sponsors
  • Jan 2025: AACE and CPEN final selection of host organization
  • Feb-April 2025: ICEC management contract negotiations and signing
  • May 2025: Announcement of selection of hosts for 2026 ICEC